Care Minutes Software for Australian Residential Aged Care

A care-minute result is only useful when the team can explain the inputs, the role treatment, the calculation, and any data excluded from it. CareMin keeps those parts within the same facility and reporting-period record.

Worked and rostered time

Worked, rostered, and unverified records remain distinguishable instead of being combined into one unqualified total.

Role eligibility

RN, EN, and eligible personal-care classifications are reviewable. Unresolved roles are held out until a person makes a decision.

Occupied bed days

The denominator is retained with its reporting period and used to calculate minutes per occupied bed day.

Facility targets

Each home is monitored against the target that applies to it, rather than a generic sector-wide figure.

RN coverage

Coverage continuity is monitored separately from RN care-minute contribution, with a daily timeline and monthly summary.

Evidence lineage

Source files, import receipts, original rows, classification decisions, and calculation versions remain connected to exported results.

The workflow starts with operational exports and ends with a result that can be traced back through the decisions and records used to produce it.

1. 01Import source records

   Worked hours, rosters, agency records, and occupied bed-day data.

2. 02Review file quality

   Confirm facility, period, mapping, accepted rows, and records needing attention.

3. 03Resolve classifications

   Apply repeatable eligibility decisions without silently including unclear roles.

4. 04Calculate the position

   Measure daily and quarter-to-date results against the home-specific targets.

5. 05Investigate variance

   Move from a result to the underlying staff, date, source row, and decision.

6. 06Export a review record

   Create PDF, Excel, or CSV outputs while retaining the supporting lineage.

Ask a vendor to demonstrate the full path from an original row to a reported result. A useful evaluation should include rejected data, unresolved roles, a changed source file, and a recalculation—not only a clean dashboard.

• Can the system distinguish worked, rostered, and unverified time?

  The basis of a result should be visible without reading a hidden implementation note.

• Can a role decision be reviewed and reused?

  Classification changes should be deliberate, attributable, and consistently applied.

• Can every calculation be reproduced?

  The period, target, occupied bed days, included rows, and calculation version should be identifiable.

• Can evidence be exported without losing its context?

  A summary number should remain connected to the records that support it.